What is Expensify?

Expensify is an expense management product for scanning receipts, submitting and approving expenses, and reimbursing employees. Its help pages describe workspaces on three plans (Submit, Collect and Control), and the company also lists Expensify Card, bill pay, invoicing, travel and chat features.

Who it's for

Expensify's help pages describe Collect as suited to small or growing teams and Control as for organizations that need more administrative control, such as multi-step approvals, ERP integrations and SAML/SSO. The free Submit workspace is for individual employees who submit expenses to an approver when their company has not adopted Expensify.

Pros & cons

Strengths

Expensify's May 2025 Collect announcement lists unlimited SmartScans, distance tracking, expense approvals, Expensify Cards with Smart Limits, bill pay and invoicing, and third-party card feeds with reconciliation.
The same announcement lists QuickBooks Online and Xero sync for Collect, plus next-day ACH and global reimbursement.
The help pages say Control adds multi-step approval workflows, multiple corporate card connections, NetSuite and Sage Intacct integrations, Workday and BambooHR integrations, custom expense rules and SAML/SSO.
Any workspace admin can switch a workspace between Collect and Control, and a Control workspace downgraded to Collect can be moved back to Control at any time.
Control on an annual subscription can be discounted by up to 50% depending on the share of approved USD expenses paid with the Expensify Card, which lowers the USD rate from $18 to as low as $9 per included member a month.
Prices are listed in USD, GBP, EUR, AUD and NZD as fixed regional prices, not converted daily from USD.

Limitations

Cost scales with headcount: Collect is $5 per unique member a month and Control is $36 per active member a month on pay-per-use, in USD.
Annual Control is a 12-month commitment to a subscription size you choose. You are billed for every included member whether or not they are active, you cannot reduce the size until renewal, and active members above the size are billed at $36 each.
The help page says most annual subscriptions cannot be canceled before the 12-month term ends. Only the workspace owner can request it, and automatic approval applies only if the workspace has been billed once and has no outstanding balance. The page does not address refunds, and downgrading Control to Collect is not prorated or refunded for the current period.
The Expensify Card discount applies only to Control on an annual subscription, and Collect shows no card discount. The free Submit workspace excludes approvals, payments, company cards and accounting integrations, and it cannot be returned to once upgraded.
Expensify's pages differ on Collect integrations: the Collect announcement lists Gusto and Zenefits sync, while the plan-comparison help page says Collect lacks HR and payroll integrations. Organizations whose first workspace was created before April 1, 2025 stay on legacy Collect pricing of $5 per included member plus $10 per active member above size (annual), or $10 per active member (pay-per-use).

Plans and pricing

Submit: $0. Free workspace for individual employees whose company has not adopted Expensify. No approvals, payments, company cards or accounting integrations.
Collect: $5 per unique member a month (pay-per-use only). No annual commitment and no Expensify Card discount listed. Includes unlimited SmartScans, approvals, and QuickBooks Online and Xero sync, per the announcement. Reported prices: £5, €5, AU$8, NZ$9.
Control (annual): $18 per included member a month, $36 per active member above subscription size. 12-month commitment. As low as $9 per included member with the maximum Expensify Card discount. Reported prices: £14/£28, €16/€32, AU$30/AU$60, NZ$32/NZ$64.
Control (pay-per-use): $36 per active member a month. Billed monthly on active members. Listed as as low as $18 with the Expensify Card. Reported prices: £28, €32, AU$60, NZ$64.
Legacy Collect: $5 per included member a month plus $10 per active member above size (annual), or $10 per active member (pay-per-use). Only for organizations whose first workspace was created before April 1, 2025. Listed in USD only.

Prices were read from Expensify's Billing Overview help article (titled Understand Expensify Pricing in search results) and a May 2025 Collect blog post. The main pricing page and the Understand Expensify Pricing URL could not be fetched. Taxes are calculated separately, and prices are per month. Confirm on the live pricing page.

Details checked October 2026 against the vendor's own pages. Prices and limits change, so confirm before you buy. Official pricing page ↗

Sources

This profile was compiled from these public pages. We have not run hands-on tests.

Summary

Expensify — at a glance

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Expensify

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